In the dialog, please check both the Microsoft Word Object Library and the Microsoft Scripting Runtime options, and then click OK button, see screenshot:Ĩ. Then click Tools > References to go to the References-Project dialog box. In this case, other recipients will receive the emails with the same signature as the first recipient.ħ. If there are multiple recipients in an email, the code only takes the first recipient into consideration. In this case, signature “ aaa” will be sent to “ Email Address 1”, signature “ bbb” will be sent to “ Email Address 2” and “ Email Address 3 ”, and “ Email Address 4” will receive the email embedded with signature “ ccc”. " aaa.htm", " bbb.htm" and " ccc.htm" are the specified signatures you will send to corresponding recipients. In the VBA code, please replace the “ Email Address 1/2/3/4” with the certain email addresses of the recipients. FileName:=xSignatureFile, Link:=False, Attachment:=False If VBA.InStr(1, xMailItem.Body, xFindStr) 0 Then XSignatureFile = xSignaturePath & "ccc.htm" XSignatureFile = xSignaturePath & "bbb.htm" XSignatureFile = xSignaturePath & "aaa.htm"Ĭase "Email Address 2", "Email Address 3" XSignaturePath = CreateObject("WScript.Shell").SpecialFolders(5) + "\Microsoft\Signatures\" Set xFSO = New Scripting.FileSystemObject VBA code: Automatically change signature based on recipients in Outlook Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)ĭim xSignatureFile, xSignaturePath As String In the Microsoft Visual Basic for Applications window, double click ThisOutlookSession in the left pane to open the Code window, and the copy below VBA code into the window. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.Ħ. Click the OK button when it returns the Outlook Options window.ĥ. Note: You can also create your needed signatures in this Signatures and Stationery dialog box.Ĥ. Repeat these steps until all email accounts are set to (none). In the Signatures and Stationery dialog box, go to the Choose default signature section under the E-mail Signature tab, select an email account in the Email-account drop-down list, and then choose (none) from the New messages and Replies/forwards drop-down lists. In the Outlook Options window, select Mail in the left pane, then click the Signatures button in the Compose messages section. Please click File > Options to open the Outlook Options window.Ģ. Firstly, you need to disable the auto attached signature feature in Outlook. Please follow the below steps to apply different signatures to corresponding recipients while sending emails in Outlook.ġ. But beyond that, here I will show you method of automatically changing signature based on different recipients in the To field in Outlook.Ĭhange signature based on recipients automatically with VBA code Diacritic symbols are things like accents, umlauts, cedillas, and other marks that change the pronunciation of a letter or word.How to automatically change signature based on recipients in Outlook?īy default, Outlook has a build-in function for users to automatically change signature while sending emails through different email accounts. The Latin alphabet includes most Western European languages and has a large number of diacritic symbols which aren't used in English. And this only covers one language, English, which is in one alphabet, Latin (also known as the Roman alphabet). So far, so simple, especially if you think there are only 26 characters in the alphabet, ten numbers, and some grammatical marks like ! or there are also 26 upper case letters and far more grammatical marks that you might realize (your keyboard only shows a small subset of possible grammatical marks, even for English). Related: What Are Character Encodings Like ANSI and Unicode, and How Do They Differ? Behind the scenes, your computer represents these glyphs using a code that is interpreted by a program-like a web browser or a word processor-and then renders them on screen as a character. So every letter in this article is a glyph that represents a letter-a, b, c, and so on. The less-comprehensive explanation is that a character is a glyph that appears on screen when you type something. If you're not sure what "character encoding" is, we've got a comprehensive explanation for you.
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